External contributors: Terms & conditions for freelancers, bloggers and contributors of user-generated content
A. SCOPE AND COMMENCEMENT OF THESE TERMS
These Terms relate to Athletics Weekly magazine, www.athleticsweekly.com, all its associated Websites and social media sites and any other print and/or online publication owned or operated by Athletics Weekly Limited (referred to in these Terms as ‘AW’). These Terms set out both AW’s agreement with freelance contributors to its publications and with external contributors to AW’s Website.
‘Material’ means any copyright work as set out in the copyright legislation and covers Material intended for publication by AW, including but not limited to text, photographs, graphics, video or audio in any format, as well as background Materials which have been used directly or indirectly for Material intended for publication.
By submitting Material for publication or by agreeing to prepare Material for publication or by using the Website you agree to be legally bound by these Terms which will take effect immediately. If you do not agree to be legally bound by all of the following terms please do not access or contribute to the Website or offer your Material for publication.
B. VARIATION OF THESE TERMS
B.1. These Terms will not be varied, the only exception to that would be in the event that a Director of AW or the Editor has expressly agreed in writing to a variation. If any Freelancer or external contributor is not happy with these Terms then they should not offer AW any Material, nor accept a commission, nor post any comments on the Website including Blogs. Any Material posted or supplied to AW for publication is deemed to have been supplied in full knowledge and acceptance of these Terms.
B.2. AW may change these Terms at any time by posting the changes online and it is your responsibility to check them every time you: submit Material for publication, access the blog or forum areas of AW’s Websites or wish to make a comment. If any freelancer or blogger is not happy with these Terms then they should not offer AW any Material or accept a commission from AW. Any Material supplied to us for publication is deemed to have been supplied in full knowledge and acceptance of the most recent updated Terms as displayed on the Company’s Website. Your continued or renewed use of the Company’s Websites after such changes are posted means you agree to be bound by these Terms as amended.
C. EXTERNAL CONTRIBUTIONS COVERED BY THESE TERMS
Material supplied by:
– AW is happy to publish Material which is supplied by freelance contributors (‘Freelancers’)
– Freelancers should be aware that these Terms are the terms of business that will apply to all Material you provide however supplied – commissioned, sent on spec or any other arrangement.
– AW also considers and on occasion publishes Material which has been researched and written by ‘Bloggers’. A ‘Blogger’ means an external contributor, whether a person, company or other kind of body whose Material appears on the designated blog sections of the AW Website. These Terms similarly apply to all Material that Bloggers provide AW whether commissioned or sent on spec.
– Section D contains specific additional terms and conditions relevant to you if you are a Freelancer or Blogger (see below).
3. Contributors of User-Generated Content
– AW wishes to encourage the broadest exchange of news and information to encourage stimulating, informative and above all intelligent debate. To ensure the debate flows freely, with only minimal intervention required of a respected publisher, access to and use of any forum by external contributors (including comments on blogs) hosted by AW and all its associated Websites and social media sites (together referred to as ‘the Website’) is also subject to the following terms and conditions. Your non-commissioned self-generated Contributions to any area on the Website and any comments you post on content on the Website are called User-generated content or UGC.
– Section E contains specific additional terms and conditions relevant to you if you are a contributor of User-Generated Content (see below).
D. FREELANCERS AND BLOGGERS
D.1. Rights in the Material
It is very important for both parties that there is a clear understanding early on over who can exercise which rights in the Material. As is the case with other publishers, AW needs to have certain rights to allow it to make further use of the contents of its publications.
In addition to the content of AW’s publications appearing online on the Website, Material is also supplied by AW to the websites of other third party hosts, thereby ensuring that content from AW publications is widely available to interested readers on a variety of websites.
Content is further supplied by AW to a range of newspapers, magazines, websites, on mobile and tablet apps, and other media outlets rights are licensed to a range of third parties.
You will note that all AW’s rights in the Material are non-exclusive: this means that you can also exploit the Material.
AW will require the exclusive right to first publication in any medium in the case of commissioned Material; if not, this will be made clear to you in writing by your editorial contact at AW. There may be occasions when there is a delay in publishing your Material. Should this be the case, after a reasonable time has elapsed from the date when you submitted your Material, it may be possible to request a waiver by AW of its exclusive right to first publication of your Material. Such a variation to these Terms must be negotiated with your editorial contact at AW in writing.
Unless otherwise agreed:
(a). You retain copyright.
(b) AW has the following rights, which are worldwide, perpetual, irrevocable and sub-licensable, and, are exclusive for one year from the date of delivery of your Material and non-exclusive thereafter:
(b)(i) the right to syndicate, distribute, license, republish or retransmit the Material in all present and future media and formats, including print, electronic, online, telephony, mobile and tablet apps and all others and
(b)(ii) the rights in the title, format and any pseudonym used in respect of your Material.
(c)In addition AW also has the following non-exclusive rights which apply to all your Material submitted to AW and any Contribution made by you to the Website, whether that includes text, photographs, graphics, video or audio in any format:
(c)(i) the right to store your Material in any database or archive in any present or future media or format. You are free to store and allow access to your Material on databases for personal purposes provided nothing competes or conflicts with the rights you have granted AW; and
(c)(ii) in respect of all of the above, the right to translate, amend, cut or alter your Material as AW thinks appropriate.
(c)(iii) the right to authorise the Newspaper Licensing Agency (“NLA”) to distribute or license the distribution of your Material for the NLA’s licensed acts and purposes as amended from time to time.
(d) The exercise by you of any of these rights is conditional on it not leading to any conflict of interest with AW, and to your procuring a proper acknowledgement to AW and its product is given on any further use of your Material together where possible with a link to the Material on the Website.
(e) You agree that AW can use an image of you in association with your Material for purposes of publicity, promotion and any other activity related to the exercise of its rights under these Terms.
2.(a) If your editorial contact from AW has agreed to pay you a fee for your Material, such a fee will be a single all-inclusive fee for all the rights granted above (including the syndication rights in D.1.
New Freelancers should supply their payment details and email address to the commissioning editor or the person to whom they have arranged to supply their Material, on the first occasion of supply. Unless any other rate or fee is agreed at the time of commission/ agreement any payment will be made at AW’s prevailing rates.
Payment will be made at the end of the month following the month of publication of the Material.
2.(b) Whether or not a monetary fee has been agreed, you agree that for your Material to be considered for publication is adequate consideration for the rights granted herein.
D.3. Editorial standards
The reputation of the AW brand, in the UK and around the world, is based on the editorial independence, integrity and high journalistic standards of AW’s publications. Anyone who supplies Material to any of the publications or contributes to the Website must ensure that their conduct and the Material they submit are ethical, legal and proper. In particular Freelancers and Bloggers should comply in full with the Press Complaints Commission Code of Practice (www.pcc.org.uk/cop/practice.html), keeping themselves updated on all developments of the Code and its application.
Should any complaint about your Material be made or intimated at any time before or after publication you should not respond in any way but promptly notify us. We must have sole and unfettered control over the handling of any complaint including the outcome or resolution. We will endeavour to discuss a complaint with you at relevant times. You agree to use your best endeavours to assist us in responding to a complaint, providing all possible cooperation promptly and fully whether or not specifically requested by us. This also applies to complaints you may receive about Material appearing in third party publications other than AW’s. This cooperation may, if we so request, include providing AW with originals of your background Material and information, including access to your sources for AW’s use for legal or compliance purposes. You will not at any time dispose of any materials which could be relevant to a potential complaint without AW’s prior approval. You agree to notify AW at once should you discover anything which could render your Material or a story wholly or partly based on your Material risky from a legal or regulatory point of view or potentially place you in breach of any of these Terms.
You agree that you will not talk to any person about a complaint without our prior approval and will maintain confidence in the story before publication and, as far as is appropriate, after publication.
AW requires that you must immediately tell us about any potential conflict of interest, whether actual or potential, as well as anything which could possibly be perceived as such. You should raise any issue, preferably in writing by email to the person with whom you have contact in AW.
It is also a term of acceptance of your Material that you agree to comply with the Data Protection Act 1998. The PCC has issued a note about how this relates to journalistic activities.
If you have any query on these points, or uncertainty about any aspect of conduct or the Material you are submitting, you should raise it with the person with whom you have contact in AW.
D.4. Warranties, indemnities and liability
4.(a). You warrant that the Material:
– Is your own original work and that neither it, nor any exploitation or use which AW might make of it, will infringe any person’s rights, including but not limited to intellectual property, privacy, performance, data protection or any other right;
– Is not defamatory of any person or entity; and
– Is not likely to render you or AW in contempt of court or in breach of any criminal law, including (but not limited to) improper obtaining, processing or disclosure of data, surveillance, harassment, trespass, bribery or any other law or regulation whether during the course of your journalistic activities or otherwise.
4.(b).You hereby agree to indemnify AW against all costs, claims, losses and liabilities incurred or suffered by AW as a result of any breach of your warranties or obligations under these Terms.
D.5. To the extent permissible in law, AW will not be liable for any loss including but not limited to the following (whether such losses are foreseen, known or otherwise) loss of data, loss of revenue or anticipated profit, loss of business, loss of opportunity, loss of goodwill or injury to reputation, losses suffered by third parties, any indirect, consequential or exemplary damages.
E. EXTERNAL CONTRIBUTORS/USER-GENERATED CONTENT
E.1. In consideration of the rights granted herein, on condition that you comply with Clauses E.3. and E.4. below, your Contributions will be posted on the Website.
E.2. In relation to User Generated Content, when you submit any Contribution to the Website, whether that includes text, photographs, graphics, video or audio in any format, you agree by submitting your Contribution to grant the Company a perpetual, irrevocable, royalty-free, non-exclusive sub licensable right and licence to use, reproduce, modify, adapt, publish, translate, with respect to your Contribution worldwide and/or to incorporate your Contribution in other works in any media now known or later developed to the full term of any rights that may exist in your Contribution. If you do not wish to grant these rights please do not submit your Contribution.
E.3. By submitting any Contribution to the Website you warrant that your Contribution is your own original work and that you have the right to make it available to AW for all purposes and to grant the right and licence referred to above.
E.4. You warrant that:
(a).Your Contribution is not defamatory and does not infringe any law or person’s rights; and
(b).You have taken all possible care to ensure that your Contribution will not attract any complaint.
E.5. You indemnify AW against all damages, legal fees and others expenses that may be incurred by it as a result of any breach of warranty.
E.6. You agree to use the Website only for lawful purposes and in a way that does not infringe the rights of or restrict or inhibit anyone else’s use and enjoyment of the Website. Contributions must be civil and tasteful.
The following are examples (but not an exhaustive list) of behaviour/action which is prohibited:-
– Anything abusive or threatening
– Material which is sexist, racist, homophobic, obscene or likely to harass or cause distress or be disruptive
– Multiple posting
E.7. You agree that should any Contribution by you be deemed, in AW’s sole judgment, to fall within these categories, or to be undesirable in any way for the good running of the Website or its reputation, or for any other reason, AW reserves the right to delete such Contribution and/ or to block any further Contributions by the email address or IP address that you have used to make such Contribution without notice or explanation
E.8. You must not reveal any personal information about yourself or anyone else (for example telephone number or home address). If you add a comment to a blog, be aware that your email and IP addresses will be traceable, and your user name and/or other images displayed on other sites such as Facebook may be displayed if, for example, your Contribution has been sent from your account on another social networking site.
E.9. If you are under 16, you must get a parent or guardian’s permission before making any Contribution.
E.10. You may not copy, reproduce, re-publish, download, post broadcast, transmit, make available to the public or otherwise use the content of the Website/s in any way except for your own personal, non-commercial use, not to adapt or create a derivative work from any content except for your own personal non-commercial use.
E.11. To the extent permissible in law, AW will not be liable for any loss including but not limited to the following (whether such losses are foreseen, known or otherwise) loss of data, loss of revenue or anticipated profit, loss of business, loss of opportunity, loss of goodwill or injury to reputation, losses suffered by third parties, any indirect, consequential or exemplary damages.
E.12. AW does not warrant that the functions contained in the Website will be uninterrupted or error free or that the server which makes it available are free of viruses or bugs.
E.13. You agree to AW, at its sole discretion, publishing rewording or categorising Contributions, whether by means of ranking them according to their popularity or by any other criteria.
E.14. The names, images and logos identifying the Company or third parties in their products and services are subject to copyright, design rights and trademarks of the Company and/or third parties. Nothing contained in these Terms should be construed as conferring by implication, estoppel or otherwise any licence or right to use any trademark, patent, design right or copyright of AW or any third party.
Any abusive comments should be reported to firstname.lastname@example.org